HEALTH & SAFETY
Proof of Negative COVID-19 Test or Vaccination & Masks Required
The health and well-being of APTA’s members, attendees, exhibitors, and guests are of the utmost importance. As such, we are implementing the following safety measures, including but not limited to the requirement that all participants must provide proof of a negative COVID-19 test or COVID-19 vaccination, and masks must be worn by all.
Page updated October 21, 2021.
Proof of Negative COVID-19 Test or COVID-19 Vaccination
All participants will be required to provide proof of a valid negative COVID-19 test taken within 72 hours of the event start date or full COVID-19 vaccination. APTA has partnered with CrowdPass to assist with verifying proof of a valid negative COVID-19 test or full COVID-19 vaccination.
All registered attendees will receive an email from email@example.com to begin the verification process. If you have not received an email, you may begin your verification process by directly accessing the CrowdPass website here. Select “Register” in the blue box to begin the process.
Only tests administered no earlier than Thursday, November 4 will be accepted. Any test will be accepted as long as the test paperwork includes the below three items:
- The location of where and when the test was performed
- Information that identifies the person that was tested
- A negative test result
Several testing sites are available near the Orange County Convention Center in Orlando and at the Orlando International Airport.
Masks Required for All
Regardless of COVID-19 vaccination status, all participants are required to wear masks at indoor events. Speakers may remove their masks while speaking but will be required to remain at least 6’ from the audience and put the mask back on upon leaving the podium.
APTA encourages all participants to practice physical distancing whenever possible. Meeting rooms will be set to prevent overcrowding. Floor decals indicating 6’ distance will be used in appropriate locations.
We encourage attendees to take any additional steps that will make them feel comfortable and safe. Such as limiting physical interactions by avoiding handshakes and hugs.
APTA strongly recommends advanced registration this year to make the process as smooth as possible for you and to avoid overcrowding in the registration area. On-site registration options may be limited.
Contactless badge pick-up will be available. On-site registration desks will have a plexiglass barrier between registration staff and attendees. Floor decals will indicate 6’ distance for registration lines.
Cleaning & Disinfecting
Hand sanitizing stations will be placed throughout the convention center. High-touch areas will be cleaned and sanitized regularly.
Food & Beverage
Best practices for safe food-handling will be followed at all food functions. Participants will be required to wear masks while not actively eating or drinking.
CenterSafe, created by the OCCC’s food and beverage operator Centerplate, provides education, training, and guidelines for its employees. Their enhanced practices and policies include but are not limited to the wearing of 3-ply surgical masks and gloves for all staff, an increased cleaning schedule, employee wellness screening upon arrival, and a designated health ambassador.
Orange County Convention Center
The Orange County Convention Center (OCCC) will host the TRANSform Conference, EXPO, and other related events. The OCC has hosted more than 100 face-to-face events of all sizes since the beginning of the COVID-19 pandemic. The OCCC implemented Recovery and Resiliency Guidelines, achieved Global Biorisk Advisory Council’s (GBAC) Star Accreditation, and is collaborating with Orlando Health on a medical concierge program to provide safe events. Learn more at www.occc.net/MeetingSafely.
Hyatt Regency Orlando
The Hyatt Regency Orlando serves as APTA’s host hotel and is the primary venue for committee meetings, as well as other related events. Hyatt’s Global Care and Cleanliness Commitment includes Global Biorisk Advisory Council (GBAC) STARTM Accreditation that builds on its existing rigorous safety and cleanliness protocols to meet safely with a cross-functional panel of trusted medical and industry advisors, including Cleveland Clinic. Learn more at Hyatt’s Global Care & Cleanliness Commitment.
We are continuously working with the Orange County Convention Center, the city of Orlando, and our hotel partners to provide every precaution necessary to ensure a safe and productive experience. This webpage will be updated frequently as more details become available.